How to obtain a monitoring contract

Every distributor of ÜA marked fire protection closures has to conclude a monitoring contract with an accredited Inspection Body.

Interested parties from Austria will receive the information sheet “Infoblatt Österreich” and foreign prospects will get the “Information sheet for foreign countries”. When all documents listed on the information sheet have arrived at the Inspection Body for Construction Products, an initial inspection of the customer’s manufacturing plant will be carried out.

The information sheet must be duly signed by the company before the order for an initial inspection can be given.

After a positive initial inspection, a general agreement (including all rights and duties of both parties) and the requested monitoring contracts will be prepared.

After receipt of the monitoring contracts, the Certificate of Registration required by law may be applied for at an appropriate registry.

At the initial inspection it is first established if the customer disposes of the required means of production and generally of the relevant licenses (e.g. trading license) at the site of production.

The documentation system required by the relevant standards concerning the monitoring, self-monitoring and factory production

control will subsequently be discussed and determined.

Furthermore, open questions will be answered and the customer’s way to obtaining the legally required certificate of registration is reviewed.

The result of the initial inspection is recorded in a report and submitted to the customer.

The third-party monitoring is undertaken in conformity with the applicable standards.

The monitoring cycle is prescribed by the relevant standard. The third-party monitoring will be carried out in accordance with the monitoring cycle.

• Closures for fire protection, smoke control and attics:
  In the case of continuous production, the unannounced third-party monitoring of the manufacturing plant will take place twice a year.
  In case there is non-continuous production, the unannounced third-party monitoring of the manufacturing plant will follow after the hundredth product generated, however, not more than twice a year or at least every two years.
• Fire protection closures in ventilation ducts:
  The third-party monitoring takes place at least every two years.

The monitoring is documented in a report by the Inspection Body for Construction Products and is subsequently submitted to the customer.

In case of non-continuous production, the manufacturer is obliged to give notice of the production volume and period to the Inspection Body for Construction Products in a timely manner in order to allow for unannounced production monitoring and self-monitoring.

Therefore, the form “Production notice for fire protection and smoke control closures“ must be filled in completely and sent to the Inspection Body for Construction Products at IBS before starting the production of fire protection and smoke control closures.

• by fax: +43 732 7617-66 884
• by email: inspektionsstelle@ibs-austria.at

A production notice is generally required for each object separately. However, if different systems are applied in one object (different monitoring contracts) then more notices of production must be filled in correspondingly.

For construction products based on object-related assessments, a production notice must also be sent to the Inspection Body for Construction Products.

The forms “Production notice for fire protection and smoke control closures” and the “Instructions for completion of production notice” are available for download here.

As of 1 January 2004, fire protection closures listed in the Austrian Building Materials List (ÖA) must be provided with the ÜA Mark (Austrian Approval) in order to comply with state laws.

The producer may submit an application for a ÜA Mark to an authorized body based on positive results of the initial test (suitability test by a testing laboratory), the initial inspection or external monitoring and monitoring contract.